Procurement

Welcome Message from the Director

On behalf of the management and staff of the Directorate of Procurement, National Open University of Nigeria (NOUN), I warmly welcome you to our official website.
Our mandate is guided by the provisions of the Public Procurement Act (PPA) 2007 and other extant regulations that ensure due process in the acquisition of goods, works, and services necessary for the effective functioning of the University.

The Directorate of Procurement is committed to upholding the principles of transparency, accountability, fairness, and value for money in all procurement activities across the University.
This website serves as a reliable resource and information hub for all stakeholders, including prospective contractors, service providers, suppliers, and the general public. Here, you will find up-to-date information on procurement guidelines, tenders, bidding opportunities, notices of awards, and other relevant documentation and processes.

Mission Statement

Our mission is to streamline the procurement processes by providing high quality goods, works and services, ensuring compliance with regulatory bodies and delivering optimal value to NOUN while promoting transparency, innovation, efficiency and sustainability in our operations.

Core Values

At the Directorate of Procurement, our operations are guided by the following core values:
• Transparency: We are committed to openness and clarity in all procurement processes and decisions.
• Accountability: We take responsibility for our actions and ensure compliance with established laws and regulations.
• Integrity: We uphold the highest ethical standards in all dealings with stakeholders.
• Fairness: We provide equal opportunities to all qualified bidders and contractors without bias.
• Professionalism: We demonstrate competence, diligence, and respect in our service delivery.
• Efficiency: We strive to achieve timely and cost-effective procurement to support the University’s goals.
• Value for Money: We ensure that every procurement delivers optimum benefit to the University.

Procurement Process Overview

Our procurement activities are governed by the Public Procurement Act 2007 and other extant guidelines to ensure due process and value for money. Below is an overview of the key steps in the procurement cycle at NOUN:

1. Needs Assessment and Planning

User Departments identify their requirements and prepare procurement plans, subject to review and consolidation by the Directorate.

2. Preparation of Bidding Documents

The Directorate develops clear and comprehensive solicitation documents in line with applicable regulations.

3. Advertisement/Invitation to Bid

Procurement opportunities are publicly advertised on the University website and relevant national platforms to ensure transparency and broad participation.

4. Bid Submission and Opening

Bidders submit their proposals within the stipulated timeframe. Bids are opened in a public session to maintain openness.

5. Evaluation of Bids

A duly constituted evaluation committee reviews and scores submissions based on predetermined criteria.

6. Approval and Award of Contract

The evaluation report is forwarded to the relevant approving authority. Upon approval, the most responsive bidder is issued a Notification of Award.

7. Contract Execution

Contracts are formalised and executed according to the agreed terms and timelines.

8. Inspection and Acceptance

Goods, works, or services delivered are inspected to ensure conformity with specifications before final acceptance.

9. Payment

Payment is processed upon satisfactory delivery and fulfilment of contractual obligations.

10. Record Keeping and Reporting

All procurement records are maintained and periodically reported in compliance with statutory requirements.

Guidelines for Bidders and Suppliers

The Directorate of Procurement of the National Open University of Nigeria (NOUN) is committed to ensuring a fair and transparent procurement process. All prospective bidders, contractors, and service providers are required to adhere to the following guidelines when participating in our procurement activities:

1. Eligibility Requirements

Bidders must be duly registered entities with evidence of incorporation.

Bidders must have current tax clearance certificates and other statutory documents as specified in each solicitation.

Evidence of registration with relevant professional bodies or regulatory authorities where applicable.

2. Understanding the Solicitation Documents

Carefully read and understand all instructions, terms, and specifications contained in the bidding documents.

Seek clarifications from the Directorate before bid submission deadlines if any part of the documents is unclear.

3. Submission of Bids

Bids must be submitted strictly in the format and manner prescribed in the solicitation documents.

All required supporting documents must be included and properly signed where necessary.

Late submissions shall not be accepted and will be returned unopened.

4. Compliance with Ethical Standards

Bidders must conduct themselves with honesty and integrity.

Any attempt to influence the procurement process through fraudulent means, bribery, or collusion will lead to disqualification and possible blacklisting.

5. Participation in Bid Opening

Bidders or their representatives are encouraged to attend public bid openings as scheduled.

The names of bidders and key bid details are read aloud at the opening session to promote transparency.

6. Evaluation Process

Bids are evaluated strictly against the criteria stated in the solicitation documents.

No bidder is permitted to contact evaluation committee members regarding the evaluation process.

7. Notification of Outcome

Successful bidders will be formally notified through a Letter of Award or Notification of Contract.

Unsuccessful bidders may request debriefing on the outcome of the process.

8. Contract Execution and Performance

Contractors must execute contracts diligently and in accordance with the agreed terms, specifications, and timelines.

Delays or non-performance may attract penalties as stipulated in the contract.

9. Payment

Payment will be made upon satisfactory completion of the contract and submission of all required documentation.

Contractors are advised to ensure compliance with invoicing and delivery requirements to facilitate prompt payment.

10. Feedback and Complaints

Suppliers and bidders are encouraged to provide feedback on the procurement process.

Any grievances or complaints should be formally submitted to the Directorate for resolution in line with established procedures.

Important Reminder:       
All prospective bidders and suppliers are advised to regularly visit our procurement website for up-to-date information on procurement notices, clarifications, and other announcements.

Frequently Asked Questions (FAQ)

Contact Us

Directorate of Procurement
National Open University of Nigeria (NOUN)
University Headquarters, Plot 91 Cadastral Zone
Nnamdi Azikiwe Expressway,
Jabi, Abuja, Nigeria.

Email: procurement@noun.edu.ng

Website: https://nou.edu.ng/procurement

Office Hours:
Monday – Friday, 8:00 am – 4:00 pm

Anti-Corruption Statement

The Directorate of Procurement, National Open University of Nigeria (NOUN), maintains a zero-tolerance policy towards all forms of fraud, bribery, corruption, and unethical practices in the procurement process.
All staff, contractors, consultants, suppliers, and service providers are expected to conduct themselves with the highest standards of integrity and transparency.

Key Principles

1. No offer, payment, or acceptance of bribes or any improper inducement will be tolerated.
2. Any attempt to influence procurement decisions unlawfully will result in disqualification, contract termination, and possible legal action.
3. All reports of suspected fraud or corruption will be investigated promptly and thoroughly.
   

If you become aware of any unethical behavior or practices related to procurement activities, you are encouraged to report them confidentially to:

The Director, Directorate of Procurement
Email: ddabbas@noun.edu.ng
Phone: +234-8034065037
Your cooperation in promoting a clean, accountable procurement environment is highly valued.

Supplier Code of Conduct

Whistleblower Policy

Staff Profile