Working Structures



Name Of Structure

Composition

Terms Of Reference

Communication Structures

 

ACDE Programme Steering Committee

  • Co-Chair – 1 x ACDE Board Member
  • Co-Chair – 1 x ACDE Board Member
  • ACDE Executive Director
  • Steering Committee Secretary (appointed from the ACDE membership in next bullet point)
  • Up to four (4) ACDE members to represent interests of ACDE institutions, appointed through procedures approved by the ACDE Executive Board
  • All Technical Committee Coordinators (ex officio)
  • Representatives of all Regional Economic Communities (RECs) (Co-opted)
  • Representatives of strategic partners (such as OER Africa) and interested international agencies like COL, AAU, and UNESCO (Co-opted)
  • African Union Commission representative (Co-opted)
  • Representation from the QAAA International Reference Group

(Co-opted)

  • Coordinate fundraising efforts to mobilize funds for ACDE Technical Committee activities
  • Ensure alignment, streamlining and coordination of work of different Technical Committees
  • Monitor and evaluate progress of Technical Committees and advise Technical Committee  Coordinating Group wherever concerns arise from progress reports
  • Streamline reporting of Technical Committee activities to Board, as well as reporting of Board decisions to Technical Committees
  • Provide ongoing strategic direction and advice to the Technical Committees and to the Board
  • Ensure that strategic implications of all Board decisions are factored into Technical Committee work plans
  • Make strategic and policy decisions on behalf of the ACDE Board regarding Technical Committee activities (to be ratified at Board meetings)
  • Provide a forum for liaison and interaction with key strategic partners of ACDE
  • Approve formal reports for submission by Executive Director to funders, as required (in project contracts).
  • Face-to-face meetings once every 6 months
  • Ad hoc meetings should the need arise
  • Provision for interim decisions to be taken through email communication and approval (with ratification to take place during face-to-face meetings)
  • Receipt of progress reports via e mail from Technical Committee Coordinating Group once every 3 months

 

Technical ??Committees Coordinating Group

  • ACDE Executive Director
  • All Technical Committee Coordinators
  • Prepare communication to ACDE programme Steering Committee to ensure streamlined and focused meetings take place when the Steering Committee convenes and necessary decisions are taken at those meetings
  • Provide reports on progress of Technical Committee activities to ACDE Programme Steering Committee
  • Ensure alignment, streamlining, and coordination of work of different Technical Committees
  • Make operational decisions affecting Technical Committees where necessary
  • Face-to-face meetings once every 3 months
  • Ad hoc meetings should the need arise
  • Provision for interim decisions to be taken through e mail communication and approval (with ratification to take place during face-to-face meetings)
  • Receipt of progress reports via e mail from Technical Committees once every 3 months

 

Technical Committee on QAAA

  • Coordinator, Technical Committee on Collaboration. (envisaged as a full-time appointment hosted by OUT);
  • Representatives of ACDE member institutions based on their expressed interest and appointed through procedures approved by the ACDE Executive Board.  The maximum number should be eight.
  • Representatives of interested Associate members (like OER Africa) and interested international agencies like COL, ACU and UNESCO.
  • Representatives of interested Regional Associations (preferably represented through ACDE membership);
  • Project Teams to be formulated as and when needed for new projects
  • Co-opted members from the Collaboration.
  • Facilitate the development and/or sharing of educational resources, underpinned by effective research, by ACDE member institutions;
  • Facilitate collaborative development of academic programmes by ACDE member institutions;
  • Coordinate the creation and implementation of joint qualifications involving ACDE member institutions, and to promote joint offering of programmes, student mobility and portability of credits between and among institutions and programmes;
  • Determine, and institutionalise within ACDE members, appropriate policies and parameters by which resources, programmes, and qualifications shall be collaboratively developed and shared without compromising the strategic interests of the participating institutions;
  • Develop institutional capacity to deliver high quality open and distance learning (ODL) programmes;
  • Explore ways to ensure that collaborative activities contribute directly to enhancing the marketability, financial viability, and sustainability of distance education in Africa;
  • Conduct and/or commission research which informs the practice and activities of the Working Group and ACDE members.
  •  
  • Face-to-face meetings once

               every 6 months

  • Ad hoc meetings should the need

               arise

  • Provision for interim decisions to be taken through e mail communication and approval (with ratification to take place during face-to-face meetings)
  • Receipt of progress reports via e mail from Technical Committees once every 3 months
  • Project                   

Teams to meet as required in line with project demands.